Production · staging · lighting · sound · touring
Production & Live-Event Equipment Transport
When the rig has to be at the next venue on time, Capital Site Logistics coordinates the transportation — for staging, lighting, sound and production companies moving gear warehouse to venue, venue to venue, and back. Send the pickup, the venue and the load-in window, and the run is quoted against the load, the route and the timing. Your crew rigs the show; the transportation between dates is ours.
Overview
The rig has a call time, and the gear has to make it
Touring and live-event production runs on the venue's clock: gear has to be at the load-in on time, the show happens on the venue's schedule, and the rig has to move to the next date — often overnight, often across state lines. That is a transportation-coordination problem, and it is the one CSL solves for production and staging companies.
- Production equipment transport
- Production equipment transport is the coordinated movement of live-event and production gear — staging, lighting, sound and rigging equipment — between shops and venues: warehouse-to-venue for load-in, venue-to-venue on the run of show, and the return after the last date. Capital Site Logistics coordinates that transportation with an FMCSA-authorized carrier, planned around the load-in and load-out windows and quoted per run against the load, the route and the timing. It is transportation coordination only — the equipment is loaded, unloaded, rigged and operated by the crew or the venue, and CSL does not handle, set up, place, receive or check in the gear. Because touring and live events cross state lines, production transport is a national run, confirmed when it is quoted.
Send the pickup, the venue and the load-in window.
What CSL coordinates
The transportation, planned around the show
You give us the pickup, the venue and the load-in window. Availability, vehicle fit and routing come back with the quote.
- Warehouse-to-venue load-in runs
- Transportation coordinated from your shop or warehouse to the venue, timed to the load-in window. The gear is loaded and unloaded by your crew or the venue; CSL coordinates the run and an authorized carrier hauls it.
- Venue-to-venue on the run of show
- When a production moves from one venue to the next, each leg is coordinated between the two locations and quoted against the timing between them. A tight turn between cities is planned around drive time and the next load-in.
- Return transportation after the run
- After the last show, return transportation from the venue back to the shop or on to the next date can be coordinated as its own run. Transportation only — the equipment is not received, inspected or checked in by CSL.
- Multi-stop consolidation
- Several pickups feeding one show — a lighting package from one shop, sound from another — can be coordinated as a single run and quoted together, so the freight is one job rather than a chain of shipments to track.
- Planned around load-in and load-out windows
- You send the load-in and load-out windows; the run is planned around them, and the realistic timing is confirmed when the run is quoted rather than promised in advance. A missed load-in on a live event is not recoverable, so the schedule drives the run.
- The right vehicle for a cased rig
- Cased, palletized or crated production gear is matched to the vehicle the load needs — the fit is worked out at quoting from the dimensions, the weight and how it is handled at each end. Cost is described as factors and quoted per run, not off a rate card.
Where it fits
When the show is on the road
Production runs
- A staging company needs a lighting and rigging package moved from the shop to a downtown venue for a corporate show
- A production is running two venues in one week and the gear has to move between them overnight
- A tour needs equipment moved from one market to the next on the run of show
- A sound company's rig has to leave early enough to make a venue's load-in window
- Several vendors' gear — lighting, sound, staging — has to reach one venue on the same day
- Equipment has to come back from the venue to the shop after the last date
- A production is loading in out of state and the gear has to travel to the venue on schedule
FAQ
Production transport questions, answered
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More on moving AV & production gear
Request a Quote
Have a rig headed to the next venue?
Send the pickup, the venue and the load-in window. We'll confirm vehicle fit and availability, then send a quote for the run.
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